If you want to stage an event on Town Property (Park or roadway etc), then you’ll need a permit and/or reserve space.
An application must be submitted if:
You wish to hold your event, walk, run, wedding or tournament etc. on any portion of outdoor property owned by the Town of Cobourg including: Roads/road allowance, parks, parking lots, open spaces, walkways, piers etc
And, the event includes any of the following elements: food being given or sold to the general public, alcohol, fireworks, sound amplification, tents, amusements rides, use of electricity, fencing and projected attendance of over 500 people etc.
Events or bookings in Victoria Hall or the CCC also need an Agreement or Contract
The best thing is to contact the person responsible per the chart below; accurate as of date of this document – see “Last Updated” date above.
| Category | Contact | Documentation |
| Filming | Erin Wakely 905-372-5481 ext 4127 This email address is being protected from spambots. You need JavaScript enabled to view it. |
Permit – may require Council approval |
| Festival or Event Park Booking Beach booking, road closures, Company picnics, Wedding ceremonies |
Lara Scott 905-372-5481 ext 4150 This email address is being protected from spambots. You need JavaScript enabled to view it. |
Permit – may require Council approval |
| Cobourg Community Centre Lions Pavilion or Sports Field |
C.C.C. or Ashley Haynes 905-372-7371 This email address is being protected from spambots. You need JavaScript enabled to view it. |
Permit |
| Court Room, Market Building Internal Victoria Hall room bookings |
Angela Stewart 905-372-4301 |
Agreement |
| Trailer Park/Marina Bookings | Marina 905-372-2397 Trailer Park 905-373-7558 Off Season 905-372-2397 |
Agreement |
| Concert Hall Citizen's Forum |
Beth Hunt 905-372-2210 This email address is being protected from spambots. You need JavaScript enabled to view it. |
Contract |
The first three categories will require a Special Event permit which must be completed
- At least 60 days or at least (2) months in advance for events with an expected attendance of less than 5000
- At least 90 days or at least 3 (months) in advance for events with an expected attendance of 5000 or more
Below is the Flow Chart of the process - note the forms required to be completed. Click to enlarge.
Download a pdf of the Flow Process.
In most cases, you’ll need to complete an application form: Download the Event Application Form (includes a lot more detail!)
Tents are also regulated by the Ontario Building Code (OBC), the Ontario Fire Code (OFC), the Ontario Electrical Safety Code and the Technical Standards and Safety Authority. A guide and application form can be downloaded here: Tent Construction Permit.
Above is based on a presentation to Council by Lara Scott, Events Coordinator, on January 11, 2016